Confidentiality Of Borrowers Records Policy

CONFIDENTIALITY: Every time an item is checked out to someone’s account, the information is Confidential. Do not give out account information to anyone, except the person on the account. The person must have his or her valid Champlain College ID available, before we can give out any information that is on the account. BREECHING THIS RULE IS GROUNDS FOR IMMEDIATE TERMINATION OF YOUR WORK STUDY CONTRACT.

Confidentiality of Borrower Records Policy

24-90-119. Privacy of user records

(1) Except as set forth in subsection (2) of this section, a publicly-supported library or library system shall not disclose any record or other information which identifies a person as having requested or obtained specific materials or service or as otherwise having used the library.

(2) Records may be disclosed in the following instances:

(a) When necessary for the reasonable operation of the library;
(b) Upon written consent of the user;
(c) Pursuant to subpoena, upon court order, or where otherwise required by law.

(3) Any library or library system official, employee, or volunteer who disclosed information in violation of this section commits a class 2 petty offense and, upon conviction thereof, shall be punished by a fine of not more than three hundred dollars.

Source: L. 83, p. 1023, 1.

Examples of record requests that must not be honored are:

1. A request for the name of the person who has checked out a particular item.

2. A request for the circulation records of a faculty, student, staff or other library card holder by someone else.

3. A request by a faculty member for the identities of the students who borrowed reserve items.

4. A request to review the circulation records of a student suspected of plagiarism.

5. A request for an address, phone number, I.D. number or other information contained in the patron database.

6. A request to see a list of individuals who are not members of the university community but who have been granted library borrowing privileges.

7. A request by a parent for information such as fines or other fees owed by a student to the library without the student's permission.

8. A request from law enforcement authorities for the identity of anyone conducting research or charging out books on a particular subject.


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